Executive Assistant İş İlanı

GENEL NİTELİKLER

Executive Assistant

Pudo; is a service company that offers innovative, sustainable smart parcel delivery solutions and services supported by technology with the aim of creating added value for the e-commerce business.

In the e-commerce workflow, which progresses with end-to-end technological solutions, it offers the best delivery pick-up experience as a service to the business partners with its environmentally friendly, manageable, traceable (transparent) and flexible business model, at the point where products meet with individuals (sender / receiver).

As pudo; we add value to our solution partners with our innovative, technology-supported services, taking the best user experience as our mission, especially for the last distribution points categorized as "last mile".

We are looking for an Executive Assistant to be assigned in our head office in order to expand the service network.

Qualifications

• Bachelor's Degree from a leading university,
• Minimum 3 years of experience as Executive Assistant,
• Proficiency in Microsoft Office and general computer skills,
• Ability to work in a dynamic and challenging environment with strong self-motivation,
• Excellent command of both written and spoken English,
• Effective problem solving and excellent communication skills,
• Ability to deal with all levels of internal management, staff and third parties,
• Strong multi-task and organization skills,
• Ability to work well with global team members.

Job Description

• Greeting, receiving and guiding visitors,
• Perform general office duties such as archiving, maintaining records, managing database systems operations, answering phone calls,
• Develop and manage contract relationships with external service providers included cleaning and technical services, courier, supplies etc.
• Assisting GM with travel organization and daily calender management,
• Assisting executive management team members about internal and external calender and event organization process, also in case of their travel planning and organisations.
• Performing administrative duties according to location guidelines, responsible from Workplace Health & Security,
• Handling & registering incoming and outgoing mails, phone calls couriers, faxes,
• Managing the office and kitchen arrangements; supply kitchen and office materials,
• Managing contract relationships with external service providers cleaning and technical services, courier, supplies etc.
• Manage all office needs supplier process and following stock control (offering, renew contract etc.)

Veri işleme faaliyetini PUDO adına İnsan Kaynakları Departmanı gerçekleştirecek olup, taraflar arası ilişkinin devamı boyunca KVKK madde 5 çerçevesinde işlemlere dayalı olarak diğer departmanlarla paylaşabilecektir. İşlenen veriler PUDO tarafından taraflar arası ilişki devam ettiği müddetçe ve her halde ilişkinin sonlanmasını müteakip ilgili mevzuata göre en az 6 (altı) yıl boyunca PUDO veri tabanında muhafaza edilecektir. PUDO şirket içi iletişimin sağlanmasında Microsoft tarafından geliştirilmiş olan Teams ürününü kullanmakta olduğundan, şirket içi yazışmalar ve paylaşımlar bulutta muhafaza edilebilecek olup, sağlayıcılarının veri dolaşım politikası nedeniyle, verileriniz belirli dönemlerde yurt dışına da aktarılabilecektir. Bunun yanında yurt dışı seyahatlerinde ve eğitimlerinde iletişim sağlanması, seyahat organizasyonunun sağlanması ve toplu e-posta gönderimlerinin yapılabilmesi için yurt dışındaki üçüncü kişilerle paylaşılabilecektir.