Executive Assistant İş İlanı

QUALIFICATIONS AND JOB DESCRIPTION

QUALIFICATIONS AND JOB DESCRIPTION

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General Overview

Basically have to run CEO Personal and business daily life! Everything is obviously strictly confidential. Here is a list of just some of the things PA has to take care of, and most of all has to be friendly to all the staff and CEO, not to mention customers. If customers come to our office, PA must stand us as a sign of respect!

PA will be expected to also stay until CEO leave at night – obviously if there is nothing for PA to do, PA can go on-time. PA needs to dress well and presentable, except on Friday’s when PA can wear jeans and dress down.

Job duties

• Make coffee, arrange lunch/sandwiches for CEO, book restaurants, arrange driver to drive and collect CEO.
• PA will be copied on every email, so has to understand what is going on in the company very quickly. PA will have to enter all CEO sales emails into Accelerator, and ensure that CEO follow up.
• When clients come to the offices, arrange dinners, cars, welcome signs and ensure they “feel really welcome” in our company. PA must stand us as a sign of respect.
• Enter all business cards into a book, and excel sheets. Keep a log of all CEO expenses, and dinners and whom CEO met and when.
• Arrange meetings with staff, and then attend meetings and take proper Minutes of the meetings.
• When CEO send emails out that need following up, ensure that CEO do, or if not PA has to do this – and to make sure that PA do not miss anything.
• Make sure that staff are controlled and do not simply walk into CEO room.
• Answer, and screen all the telephone for CEO – so that when any one calls answer “Hi this is …, Richard’s Assistant, how may I help you?” Then say he is busy – take a message and CEO will call back.
• Take care of projects that CEO give – so to help CEO arrange all the Agents, and work with Marketing team to motivate and push them.
• Take care of Georgie Porgy and monitor what is going on, and look how to increase sales through SEO and coordinate with Indian IT to manage this.
• Look after TeddyGSP – a website we are developing for vendor database.
• Look for Trade shows for CEO to attend in different countries.
• CEO have written a movie and CEO need help to find someone to produce it/finance it and also a book! So lots of research.
• Do all filing/scanning and ensure that the office is really tidy!
• PA desk is always tidy and so it CEO’s.
• File all contracts, NDA’s keep Minutes of all meetings so that can find them and keep a detailed record of everything that have done.
• Help with office functions – and arrange dinners/drinks for all the staff with CEO so company can have lots of fun going out to socialize together.
• Keep CEO Diary and make sure CEO turn up at the right place on time
• Manage all CEO travel itineraries and ensure CEO have a detailed timetable of everything that CEO have to do/people to meet/hotel/flights etc.
• Everything is obviously strictly confidential. Above all – have fun to be with, has to be friendly.

Job Requirements

• Bachelor's degree or above;
• Honest and strictly complying with professional ethics;
• Highly motivated, hard-working, proactive and creative problem solver with strong analytical and execution skills;
• Strong communication and interpersonal skills;
• Fluent in English is a must.
• Location in Izmir