PURCHASING MANAGER
Job Description
When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We welcome guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver a meaningful guest experiences, we encourage you to explore your next career opportunity with Sheraton. |
Job Summary
Functions as the property’s strategic leader for the purchasing of supplies and products used at a location. Formulates an approved vendors list encompassing all categories. Purchases and approves payment of items following the correct procedures that have been established.
CANDIDATE PROFILE
Required Education and Experience
4-year bachelor's degree in Finance and Accounting or related major.
Experience in Hospitality is mandatory.
Min 5 years experience as Purchasing Manager in Istanbul.
CORE WORK ACTIVITIES
· Ensures accurate administration of all invoices and adheres to proper bookkeeping procedures.
· Maintains operations by developing policies and procedures.
· Ensures compliance with all applicable laws and regulations.
· Ensures inspection of all deliveries to verify accuracy and quality of product.
· Ensures compliance with food handling and sanitation standards.
· Implements and enforces all control procedures for property goods entering through the purchasing/receiving areas.
· Ensures staff is properly trained regarding procedures, sanitation, equipment handling and chemical usage.
· Ensures compliance with sanitary procedures.
· Maintains inventory controls for proper levels, dating, rotation, requisitions etc.
· Calculate figures for food inventories, orders, and costs.
· Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
· Post invoices using computer programs.
· Conduct inventory audits to determine inventory levels and needs.
· Complete requisition forms for inventory and supplies.
· Notify manager/supervisor of low stock levels.
· Verify and track received inventory and complete inventory reports and logs.
· Reconcile shipping invoices and receiving reports to ensure count accuracy.
· Refuse acceptance of damaged, unacceptable, or incorrect items.
· Troubleshoot vendor delivery issues and oversee return process.
· Monitor PAR levels for all food items to ensure proper levels.
· Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications.
· Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional.
· Maintain confidentiality of proprietary information and protect company assets.
Leading Purchasing Operations
· Supervises operations of Purchasing Department.
· Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
· Ensures employees understand expectations and parameters.
· Communicates performance expectations in accordance with job descriptions for each position.
· Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
· Solicits employee feedback and uses an "open door policy."
· Supports a departmental orientation program for employees to receive the appropriate new hiring training to successfully perform their job.
· Reviews employee satisfaction results to identify and address employee problems or concerns.
· Ensures property policies are administered fairly and consistently.
Demonstrating and Applying Accounting Knowledge
· Demonstrates knowledge of job-relevant issues, products, systems, and processes.
· Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
· Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
· Keeps up-to-date technically and applying new knowledge to your job.
· Demonstrates knowledge of budgets, operating statements and payroll progress reports as needed to maintain financial management of the department.
Maintaining Finance and Accounting Goals
· Submits reports in a timely manner, ensuring delivery deadlines.
· Ensures profits and losses are documented accurately.
· Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
· Develops specific goals and plans to prioritize, organize, and accomplishes his/her work.
· Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
· Manages to achieve or exceed budgeted goals.
· Manages department's controllable expenses to achieve or exceed budgeted goals.
Additional Responsibilities
· Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
· Empowers employees to provide excellent customer service.
· Keeps departments informed by confirming and clarifying purchase orders or contracts.
· Analyzes information and evaluates results to choose the best solution and solve problems.
· Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
· Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.