Executive Assistant İş İlanları

GENEL NİTELİKLER

Greenpeace Mediterranean is one of the leading environmental & social actors in the region with a proven history of change making. Greenpeace Mediterranean is now on the edge of a new era to increase its impact and reform itself to be more active, effective and efficient through people power and building a more wholesome, ambitious climate movement.The Executive Assistant position opens a door for a career opportunity for professionals who are willing to use their skills for the benefit of the world.

This is a position that is for people with extraordinary organizing and time management skills, constant learner and proactive problem solver personalities and a meticulous attention to detail.

Purpose of the Job:

To support the Executive Director (ED) and her/his management team with day-to-day business in order to facilitate the effective execution of the work and enable his/her to lead and manage the organisation to deliver it's agreed objectives.

Main Responsibilities:

Executive Director Support 60%

The Executive Assistant’s main responsibility is to ensure proper support is provided to the Executive Director when managing the organization towards its objectives and goals. Due to the changing pace of the global non-profit environment, EA is responsible for ensuring the best possible use of ED’s time and resources. The EA is responsible for building and maintaining the systems to ensure the mentioned results including the main areas mentioned below:

Organization and Coordination of ED’s Agenda
Support to ED
Meetings
ED Travel

2.Board and Governance Responsibility 20%

Board Responsibility: Keeping Board members informed and comply and send the reports prepared by departments and approved by ED. Preparing the Board Meetings, online and offline including logistics, administration, planning. Taking the Board minutes and getting approval. Ensuring the Action Points are followed up and reminded to the Board members and relevant stakeholders in a timely manner. Following up any matter related to the Board.
Legal & Administrative:Managing all administrative and legal matters of legal entities of the organization with consultation to the internal and external experts. Ensuring all administrative practices are in line with the laws and regulations. Following up with legal consultant(s) and coordinate when necessary.

3. Coordinating the EDO 15%

Administrative systems
Information dissemination
Communication
Archiving System

4.Other Duties

Ad-hoc duties or small projects as requested by the ED in order to facilitate smooth operations within the ED sphere of responsibility. Any other duties given by the line manager within the scope of the position requirements.

Skills and Qualifications:

Expected:

5 years working experience with at least1 years’ experience working in a similar position, providing administrative support at Executive level.

Written and spoken fluency inTurkish and inEnglish.

Experience with management information systems

Project management, coordination, logistical skills and experience

Sound knowledge of paralegal skills

Archiving experience

Experienced in Office (Word, Excel, PowerPoint, Outlook)

Desired:

3 years’ experience working in a similar position, providing administrative support at Executive level.

Experience with budget monitoring

Paralegal experience

Experience working with an NGO or international organisation

Competencies:

High level of organizational skills is the most important competency for this position and must be proven.

Proactive approach, and experience working in a fast-paced environment with multiple priorities. Ability to think, plan and organize under pressure and to set deadlines.

Strong interpersonal skills: a confident communicator, able to exercise influence, discretion and confidentiality as needed.

Relationship building: able to build and manage relationships with other departments and within the organization

Commitment to Greenpeace’s core values in response to environmental and peace issues through non-violent direct action-led campaigning in line with its mission.

Integrity

Concern for order and quality

Teamwork and cooperation

Achievement Orientation

Planning and Organizing

Adaptability

Effective, appropriate and transparent communication

Conceptual Thinking

Impact and influence

Creating a positive climate

Initiative

Accountability

Commitment to Diversity: Greenpeace welcomes and values diversity of people, cultural experiences and perspectives. Through our campaigning, we create solutions that promote environmental sustainability rooted in social justice. Our mission is to create a diverse and inclusive work environment that is a reflection of the global campaigns and missions that we champion.

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