Marketing Assistant İş İlanı
İşveren Hakkında
QUALIFICATIONS AND JOB DESCRIPTION
We are looking for “Marketing Assistant - Office Administrator” with the following qualifications to join the local team of our multinational client which is active in apparel and personal care industries
Responsibilities
General Administration Responsibilities:
o Checking the status of office equipment & materials, making purchases when necessary under the supervision of the country manager
o Making shipments when requested and getting the incoming shipments
o Preparing the weekly schedule for the Turkey employees and sharing it with the team
o Supporting colleagues with travel & hotel arrangements when necessary and providing information to the travel booking team as requested
o Making dinner reservations upon request
o Providing employees with company documents for visa applications
o Following up on customs clearance for shipments made to Istanbul office, liaising with the customs broker and the related employee while keeping compliance at the core of all procedures
o Keeping track of business magazine subscriptions and renewing them when necessary with the approval of the country manager
o Checking the office regularly in line with the IP protection requirements and inform other employees in case of problems to improve their awareness on IP protection
o Assisting with business transactions for the Turkey office; coordinating and following up on contract renewals, insurance, changes in office items; informing vendors etc. Supporting the country manager with new vendor contracts for services such as long-term car leasing, office renting, mobile phone operators etc by reviewing contracts, requesting necessary changes etc. (in coordination with related company departments).
o Supporting with Environmental Health & Safety actions for the Istanbul office
o Support the Europe HR team with administration of lunch vouchers, sickness absence and employee onboarding / offboarding activities
o Providing admin support to finance (managing invoices, following up on payments, liaising with vendors / raising payment request vouchers / raising invoices including refund, commission invoices, and standard invoices, reviewing business expense reports of employees in Turkey)
o Ensuring payments are made on time, in full compliance with all laws and due dates (office rent, tax payments, compulsory motor vehicle insurance)
o Gathering necessary information from contractors, suppliers and third parties for screening procedures & vendor account set-ups in SAP
o Any records management activities required
o Answering incoming calls, welcoming guests
Marketing Assistant Responsibilities:
o Supporting customers with online test/hangtag requests and provide product samples upon requests
o Preparation for trade shows/fairs; working with creative agency, helping for booth set-ups, providing sample brochures, hangtags, print outs, roll-ups (pop-ups) and other necessary items
o Delivering presentations when needed and supporting events outside Turkey as required
o Creating internal purchase orders
o Checking translations in English
o Providing sales support as required e.g. directing potential new customers to related segment managers / updating documentation
Business Assistant Responsibilities
o General business reporting; updating product price list
o Preparing import-export data report upon request
o Updating/adding new customers to exporter registry form upon request
Essential Requirements
o Demonstrates strong ethics & compliance at all times.
o Degree in Business Administration or related, relevant discipline.
o Previous experience pro-actively managing a wide range of complex administrative duties.
o Strong customer focus with excellent communication skills and ability to build relationships at all levels (internally and externally).
o Demonstrated ability to use initiative and work independently.
o Strong collaboration and team-working skills.
o Proven ability to interact respectfully in a multi-cultural environment.
o Proactively seeks knowledge, with ability to work independently,
o Fluency (written and spoken) in English and Turkish.
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