Finance Assistant İş İlanı
İşveren Hakkında
QUALIFICATIONS AND JOB DESCRIPTION
Vacancy Notice Number: | VN#TR/2022/41 |
Position Title: | Finance Assistant – re-advertised |
Duty Station: | Istanbul – Turkey |
Classification: | One Year Fixed Term (G4) – with possible extension |
Deadline of Applications: | 28 February 2022 |
Number of People to be hired | 1 |
Eligibility: | Internal & External Candidates |
General Functions:
Under the direct supervision of the National Finance and Admin Officer in Istanbul and overall supervision of Resources Management Officer in Ankara, Turkey, the incumbent will be responsible for providing finance support services to the mission’s activities. In particular, he/she will:
Major Duties and Responsibilities:
1. Prepare payment request with proper verification of support documents and invoice verification.
2. Enter transaction in PRISM with correct GL and staff & office cost projectization ratio.
3. Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO. Follow up with outstanding advances.
4. Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.
5. Deal with the bank as necessary, including monitoring the mission’s balances in the bank; checking the Bank Balance every day.
6. Ensure that payments and other financial transactions are done in a timely and efficient manner.
7. Proper recording/filing of hard copy of financial documents.
8. Ensure travel claim by staff follows correct DSA rate, exchange rate with all support documentation.
9. Ensure correctness of disbursements and adherence to IOM accounting rules and procedures.
10. Prepare weekly payment schedule in coordination with other departments (i.e AVRR, Operations, CO/PDO and MHAC)
11. Calculate weekly operational advance needs and submit the advance requests to Ankara Finance Unit and related banks.
12. Disburse operational advance cash payments to beneficiaries while assisting other departments (i.e AVRR, Operations, CO/PDO and MHAC).
13. Carry-out the weekly cash count with National Finance and Administrative Officer for the operational advance and keep the vendor account balance at minimum by preparing the payment documents on timely manner
14. Perform any other duties as may be assigned.
Required Qualifications:
Education:
· Bachelor’s degree, preferably in Accounting or Business Administration with Professional certification as Chartered Accountant or certified public accountant will be highly regarded or an equivalent combination of relevant training and field experience, specifically in IOM accounting systems with at least two years of finance and accounting experience.
Experience:
- Knowledge of IOM accounting systems, PRISM-FI software and procedures a distinct advantage. Ability to prepare clear and concise reports and to analyze and interpret source information and data. High level of computer literacy is required, particularly in IOM computerized accounting systems. Good knowledge of MS office, specifically EXCEL.
- Good communication skills. Personal commitment, efficiency, flexibility, drive for Results, respect for diversity and creative thinking. Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds are a requirement.
Languages:
- Fluency in English andTurkish is required.
Required Competencies
- Professionalism
- Integrity
- Teamwork and respect for diversity
- Commitment to continuous learning
- Planning and organizing
- Communication
- Flexibility
- Genuine commitment towards the principles of voluntary engagement.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
Please note that only shortlisted candidates will be contacted.
